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A clear OEM brief helps a manufacturer understand the product you want to sell, the changes you need and the quantities you are planning. Prepare the following information before requesting a quotation. Availability, minimum quantities and development requirements should be confirmed for the selected model.
Start with a base product and target market
Identify the product type or reference model you want to discuss, and name the countries where it will be sold. Describe the intended users and sales channels. If you have not selected a base model, explain the application and ask for suitable options before specifying cosmetic changes.
Separate branding from functional changes
A logo or packaging change and a change to electrical hardware, software or connectivity are different project scopes. List them separately so the supplier can explain what is feasible, what needs development and what may affect documentation or validation.
- Branding: logo files, placement, colors and label requirements.
- Packaging: artwork, language, included accessories and carton requirements.
- Configuration: connector, cable length and the operating features you want to discuss.
- Software or app requirements: user workflow, branding expectations and integration needs, if applicable.
Provide usable design files
Prepare vector artwork where available, brand colors and a simple placement reference. State who will supply translations, user instructions, packaging text and product label content. Mark artwork as draft until the final dimensions and required information have been confirmed.
Share quantities and timing
Separate your sample request, initial production order and possible later orders. Give an estimated quantity for each, rather than one total without a schedule. Include your target launch date and destination. Ask the supplier to distinguish sample preparation, development, production and shipping time in the proposal.
Define approval and change control
Agree on which items need approval before production: product configuration, appearance, labels, packaging and any requested operating functions. Keep an approved specification and artwork revision. If requirements change after approval, ask how the change affects price, timing and any necessary checks.
Questions to include in your RFQ
- Which requested changes are available for the proposed model?
- What are the minimum quantities and one-time charges for each change?
- What samples or proofs will be provided for approval?
- Which documents apply to the final customized configuration?
- What are the warranty terms and after-sales responsibilities?
For a more complete purchasing brief, read our EV charger sourcing checklist. Confirm technical and market requirements before approving the order.
Discuss your sourcing requirements
Explore SHINEYOU charging products, then send a sourcing enquiry with your target market, preferred product type and estimated quantity. Confirm available configurations and commercial terms for your project before ordering.